Be responsible for providing high-level secretarial and administrative support to the Director of Ministry (Interim) and the executive team.
Position Title: Executive Assistant
Location: Rhodes, NSW (hybrid)
Hours: Full time
Employment: Initial 12-month contract
Position Overview
The churches of Christ in NSW & ACT are a network of churches passionate about Unity, Restoration, and Life in Jesus!
The role is responsible for providing high-level secretarial and administrative support to the Director of Ministry (Interim) and the executive team.
The role is also a member of Network Resource Team (NRT), providing support to the staff and stakeholders in alignment with the values and ethos of churches of Christ in NSW & ACT.
Key Responsibilities
Reporting to the Director of Ministry (Interim) you will be responsible for:
Executive Assistance
- Contribute to Director of Ministry’s effectiveness by identifying, prioritising and determining urgency of the critical issues for management, attention and support.
- Coordinate and maintain the Director of Ministry’s diaries including managing competing priorities, arranging meeting schedules, monitoring email and telephone calls to optimise operational efficiency.
- Maintain digital records of meetings, outcomes and relevant Executive or Board information collected, in a clear and consistent manner, including storage, retrieval, archiving and disposal.
- Set up and facilitate meetings, conference calls, functions and conferences, including minute taking and catering for as required.
- Understanding political or critical issues that may require immediate attention of the Director of Ministry.
- Exercise discretion and ensure confidentiality of information is maintained.
Administrative Support
- Directly coordinate administration tasks as directed by Executive or delegate as required, including support with events, communications.
- Reconciliation of corporate credit card for the Director of Ministry.
- Arrange all travel and accommodation bookings for the Director of Ministry.
- Maintain strategic, legal and administrative documentation.
- Other activities as required by the Director of Ministry within the scope of this position.
- Support and assist Network Resource Team for key events and transitions.
- Facilitate pastoral support for staff or leaders in the network as directed by the Director of Ministry.
Governance Support
- Work with the Governance Advisor and Director of Ministry in the collation of board papers ready for review prior to each meeting.
- Coordinate logistics/hospitality for Conference Executive retreats and board events, including collating and storing of key documentation.
- Ensure documents are digitally stored from Conference meetings as required.
- Collaborate and assist with the coordination of the Conference Annual General Meetings (AGM) and Special Meetings as required.
- Provide support to Conference Executive sub committees and working groups, including liaising with church elders and leaders, as appropriate.
- Actively participate in any other special projects as directed.
Stakeholder Management and Service
- Prioritise relational value for stakeholders and embody a ministry of presence in alignment with CCNSWACT ethos.
- Provide a listening ear to internal and external stakeholders with gentleness and discernment.
- Triage requests and facilitate communication between stakeholders and the EML, with particular reference to matters of conflict and resolution.
- Liaise and collaborate with Executive Leaders of all ministries/agencies, other denominational leaders and their assistants as directed by the Director of Ministry.
- Ensure confidentiality of all information with internal and external stakeholders and in compliance with the organisation’s privacy policy.
- Promote and contribute to a collaborative and positive team environment, including active participation in team meetings, and problem solving to assist in the delivery of services to internal and external stakeholders.
- Participate in providing input and communication for organisation-wide activities as required.
- Record and respond to complaints and concerns and escalate appropriately as required.
Applications
Please submit a covering letter and resume via the Christian Jobs Australia portal HERE.